Academic transcripts and graduation certificates

Your graduation certificate and academic transcript are your official proof of qualification. AUT (Auckland University of Technology) uses My eQuals to issue and verify these documents securely – here's how to access, share and verify them whenever you need to.

Digital documents and using My eQuals

My eQuals is AUT’s secure online academic document verification platform where your academic records are stored, including your academic transcripts and parchments (certificates). It gives you direct access to your records so you can view, download or share them when you need to.

This system is very secure – the privacy of your data is fully protected, and your verified data can only be shared if you’ve provided explicit consent and access to others. You choose who to share your documents with, and for how long.

• My eQuals user guide
• My eQuals website

Signing up to My eQuals

Once you graduate – or if you request a transcript before graduating – you’ll get an email from My eQuals with a link to set up your account.

The email is sent to the address listed in your Arion/My AUT account, so you should log in to check the details are still valid.

Graduate Verification Service

The Graduate Verification Service (GVS) helps employers and other third parties verify your qualification in real time. It’s designed to remove delays and help you move through recruitment faster, with verified information employers can trust.

GVS works through My eQuals, the same secure system that holds your official academic records. The privacy of your data is protected, and verification only occurs if you have provided explicit consent.

My eQuals Qualification Verification Service — My eQuals New Zealand

You decide who can verify your AUT qualifications

If an employer registered with GVS wants to verify your qualification, they’ll send you a text or link asking for your consent and some details so GVS can confirm your qualifications.

If an employer isn’t using GVS, you may need to provide them with your certified documents digitally via My eQuals.

Employers can however also search the AUT graduate database, which is publicly accessible.

Types of official academic documents

Graduation certificates (parchments)

Your parchment is your official qualification document, and you get it for free when you graduate.

Digital certificates

A digital version of your parchment can be issued through My eQuals for qualifications granted from 2012 onwards.
What you can access depends on when you graduated:

• Before 2012 – request a digital academic transcript instead. This confirms all qualifications granted, including the qualification name, grant date and any major(s) or minor(s)
• Between 2012 and 2016 – email the graduation team to request your digital certificate be released to My eQuals
• After 2017 – you already have access to your digital parchment in My eQuals after the qualification was granted.

Lost, damaged or uncollected parchments

A parchment is an official legal document. You can't order additional copies, and uncollected parchments are destroyed after four years.
If your parchment is lost, damaged or destroyed, you can email the graduation team to request a reissue. A fee applies, and it can take up to 6 weeks to be completed and dispatched by courier.

Replacement parchments are available for:

Academic transcripts

Your academic transcript is the formal and complete record of the results you gained during your studies at AUT. Since July 2017, transcripts have been issued digitally through My eQuals. That means you can access and securely share your transcript online.

All transcripts include:

• Your legal name and student ID
• Your course results, listed chronologically
• The programmes you’ve enrolled in at AUT
• The qualifications, majors and minors awarded
• Any points accrued towards your AUT qualification(s) based on courses from other institutions
• Entrance qualifications (NCEA, Bursary or Special Admission)
• The University’s grading scheme

If you’re a current AUT student

You can get access to your digital transcript at any point before you graduate. Just contact the graduation team and ask for it to be released to My eQuals.

Your transcript will:

• Show all confirmed results at the time they’re issued
• Have a one-off cost of $20
• Exclude any interim results for courses that have not been confirmed (locked off). These results can be seen in your Arion academic progress tab
• Automatically be updated as new results are confirmed while you remain continuously enrolled. My eQuals will notify you when this happens

International students – Study Abroad and Student Exchange

You’ll get access to your digital transcript once you’ve completed your AUT studies. There’s no charge.

If you’re an AUT graduate

• Graduated after 2017? You already have free access to your digital transcript. You would’ve received an email from My eQuals when this was issued to you.
• Graduated before 2017? You would’ve been issued a paper academic transcript, but you can request a digital version through My eQuals.
  Transcript fees:
  • Qualifications granted between 1994 and 2017 - $20
  • Qualifications granted from 2017 onwards - free

Courses studied before 1994

We have limited academic records for courses delivered before 1994. These relate to study completed through precursor institutions – Auckland Technical Institute (ATI) and Auckland Institute of Technology (AIT) – before centralised and digital records were in place.

In some cases, we may be able to issue a digital legacy transcript from this period. This is a verified scanned copy of the academic record as issued after the successful completion of studies by ATI or AIT, through My eQuals.