Third Party Authorisation

A third party is a nominated person who can act on your behalf when communicating with AUT.

We take student privacy seriously and have a process that is open and transparent, while ensuring student information is protected. While the University holds an emergency contact for you and will connect with this person if there is an emergency or the University has concerns about your wellbeing, we also operate a third-party authorisation process.

You may wish to authorise access to the following information:

  • Applications for study and course enrolment
  • Fees and fee payments
  • Academic progression
  • Accommodations within an Academic Accommodation Plans held with Disability Support
  • Information regarding being a resident in AUT Accommodation, including board payments
  • Access and engagement with university services, however sensitive information can only be shared with a third party by a small team in Student Services. Any request for access to this information will be referred to them.

Enabling Third-party authorisation

Simply log into My AUT and submit the web form, found under the ‘My Account’ tab.

View the form

You do not need to share third party access with someone who you are uncomfortable accessing your information.  If you are being coerced or threatened into providing another person access to your AUT information – we encourage you to reach out to Nick Arnott, Student Conduct Manager on +64 21 956082

You can discuss creating a third-party notification request with your programme administrator, school administrator or a student advisor in the Student Hub. If over the phone, they will work with you to verify your identity before any steps are taken.

All third-party authorisations are recorded as part of your student record in the University’s database system.

What we need:

  • Their name
  • Their email address
  • Their relationship to you
  • Date range you would like to grant them access to your record – or you can mark indefinitely, however it is important to note that you have to amend this if you wish to reduce their access.

What third parties cannot access with this authorisation:

  • Your medical records if you are enrolled with the AUT Medical Centre
  • Your records with the AUT Student Counselling and Mental Health Centre

We recommend you discuss any third-party access with these services directly or look to share yourself the information you have available.