Red COVID-19 Protection Framework: student vaccination information privacy

The COVID-19 Protection Framework (the ‘traffic light’ system) introduces a 3-level approach to managing COVID-19 in the community and comes into effect on 3 December 2021.

Under the COVID-19 Protection Framework, universities will be:

  • Open with vaccination requirements for onsite delivery at “Red”
  • Open with public health measures in place at “Orange”
  • Open at “Green”

In accordance with the framework, at “Red” level, all students, staff and visitors will need to be fully vaccinated as a condition of being able to take part in face-to-face university activities or to enter AUT campuses. This includes attending teaching and learning spaces (such as lectures, workshops, classes, laboratories, tutorials, meetings, Nga Wai o Horotiu Marae, exams and assessments), libraries, student services, student accommodation, gyms, offices and research and related university settings.

The only exceptions will be:

  • People who have a valid medical exemption
  • Patients of the University's Health and Counselling Service, and the clinics.

AUT will be verifying vaccination information of all students. Please carry evidence of your COVID-19 vaccination status with you at all times.

If you choose not to be vaccinated, this will not necessarily impact your ability to continue to study and complete your qualification. However, as not all AUT courses are available online, there may be limitations on the courses open to you for enrolment and for study. There may be limitations on your eligibility to participate in work-based learning or practicum activities that may impact your ability to complete your programme.

It is your decision to provide AUT with COVID-19 vaccination information. However, choosing not to provide your COVID-19 vaccination information (or a valid exemption) will mean you are excluded from being on campus at the “Red” level, which may have additional consequences to your programme of study.

My Vaccine Pass

My Vaccine Pass is the only permitted way of verifying students’ vaccination status under the COVID-19 Protection Framework. Once you are fully vaccinated, you can sign up to My Covid Record to see your vaccination status and request a pass. Your My Vaccine Pass will include your name, date of birth and a QR code. You can save this pass on a digital device, like your phone, or print a physical copy. More information is available on the Unite Against Covid-19 website.

Why is this personal information being collected?

Obtaining COVID vaccination verification from students will ensure AUT is complying with the COVID-19 Protection Framework. If an outbreak or change in alert levels occurs, we will be in a position to respond to public health directions accordingly. AUT will be able to better manage the risk of COVID-19 transmission between our students on and off campus by cross-referencing contact tracing data for locations of interest with supplied vaccination information. The information may also be provided to public health services and the Government to support contract tracing efforts.

How will we collect your personal information?

AUT will be collecting vaccination verification information only, and not storing the My Vaccine Pass itself. Any vaccine information will be stored as part of students’ records on Arion, consistent with the Privacy Act 2020 obligations around the collection, storage, and use.

AUT is committed to protecting all personal information we hold. We will use appropriate security safeguards to protect this information from loss, unauthorised access, use or disclosure.

Only authorised persons who have a legitimate purpose to use your vaccine information will be permitted to use it. Unauthorised persons (including unauthorised staff) will not be able to access your vaccination records. If a privacy breach is alleged, this will be directed to the University’s General Counsel, who will consider if a breach has occurred and respond on behalf of the University. Privacy breaches are notifiable to both the Privacy Commissioner and affected individuals if the breach has caused or is likely to cause “serious harm”.

For more information about AUT’s commitment to your privacy and security of personal information visit https://www.aut.ac.nz/privacy or read our Privacy Policy.

What personal information will be collected?

We will be collecting the following personal information and vaccination information (as shown on your My Vaccine Pass):

  • Student’s ID number
  • Student’s full name
  • Date of birth
  • Contact details
  • Vaccination status
  • Manufacturer of vaccination (or type)
  • Vaccination dose dates

Alternatively, students may also provide evidence to support a valid exemption.

How long will we keep your personal information?

We will not keep any information for longer than is required for the purpose of managing COVID-19 at AUT. After this period, it will be securely destroyed.

Sharing of personal information

AUT will not share your vaccination information in any other way, unless we are authorised to do so by law, or with your given consent. We may disclose aggregate level information to the Ministry of Health, Tertiary Education Commission or the Ministry of Education to assist with monitoring and planning COVID‐19 responses. Students will not be personally identified in the disclosure of information to these agencies.

Correction of personal information

Under the Privacy Act 2020, you have the right to request a copy of, and correction to, any personal information held by us. You can do this by contacting StudentHub online or phoning 0800 AUT UNI.

Help and support

At AUT all students can get free, confidential counselling sessions and mental health support. Counsellors are based at all of our campuses. You can also get help from our mental health advisors. If you’re a current student, check Student Hub Online, drop in to WB level 2, City Campus or phone 09 921 9292.

For support outside regular hours contact:

  • Your GP or local community health centre
  • Access Ministry of Health – COVID-19 mental health resources
  • Youthline – 0800 376 633
  • Puāwaitanga  – 0800 782 999
  • Need To Talk – call or text 1737
  • NauMai NZ – information for international students
  • In an emergency always call 111.
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