AUT - Supporting documents - what you need to provide with your application

AUT

Supporting documents - what you need to provide with your application

You must submit hard copies of supporting documents with your AUT application. If you apply online you will need to send these documents to us as soon as possible after completing your online application. If you apply on a paper application form, send the documents in with your application form.

Documents you need to provide

Please provide a hard copy of the following documents to AUT. Do not send originals, send a legally certified photocopy. Find out how to certify your documents below.

1. Eligibility to study as a domestic student

You are eligible to study at AUT University as a domestic student if you are:

  • A New Zealand citizen or permanent resident
  • An Australian citizen or permanent resident
  • A holder of a birth certificate with place of birth stated as Cook Islands, Niue or Tokelau
  • Applying under refugee status (English language courses only)

In order to prove your eligibility to study at AUT University, we require certain documentation by law. This is very important and must be done in order to process your application. You will need to supply a certified copy, not an original, of one of the following documents:

New Zealand citizen

  • New Zealand birth certificate.
  • New Zealand passport.
  • Certificate of New Zealand citizenship or letter of confirmation.
  • A statement of Whakapapa, stating your full name, date of birth and countersigned by a Kaumātua or notable member of the Māori community. Note: this form of evidence is acceptable only when an applicant cannot obtain a birth certificate. Both the applicant and a Kaumātua must sign the Whakapapa as evidence of identity and citizenship.
  • Birth certificate with place of birth stated as Cook Islands, Niue or Tokelau.

New Zealand permanent resident

  • Passport with New Zealand permanent residence stamp. You will also need to write your country of citizenship in the space provided.

Australian citizen or permanent resident

  • Australian birth certificate.
  • Australian passport.
  • Passport with an Australian permanent residence stamp.

Refugee status

  • Document from New Zealand Immigration Service as evidence of your application for refugee status. Please note: if you are applying under refugee status, you are only eligible to apply for English language courses.

2. Official secondary school results

If you have attended secondary school please attach a certified copy of your last official school results (School Certificate, Sixth Form Certificate, Bursary, NCEA, CIE, IB results). If you are a school leaver or still at school and waiting for your results, please supply a copy of your most recent school report.

3. Official tertiary results

If you have studied at a tertiary institution and attempted or gained a qualification, please attach a certified copy of your official record or academic transcript with subjects undertaken, results and details.

4. English language proficiency

If English, Māori or New Zealand Sign Language is not your first language and you have not gained a qualification at a New Zealand secondary school or tertiary institution, you will need to supply test results from IELTS (academic), TOEFL or Cambridge Certificate. Note: only results achieved within the last two years can be considered.

This documentation is not required if you’re applying to an English language programme.

5. A passport-sized photograph for your ID card

You will need to supply a passport-sized photograph for your ID card. The photo must be:

  • A recent photo less than six months old
  • A full-frontal view of face, head and shoulders, looking straight at the camera with eyes open and head straight
  • A true image and not altered in any way
  • Clear, sharp and in focus with minimum reflective light on the face
  • A plain, light coloured background (not white or dark) and no background shadow
  • Printed on high quality photographic paper of high resolution
  • Actual photo size of 45mm height x 35mm width
  • Head size a maximum 80% of the photo (36mm) and minimum 70% of the photo (32mm)

Remember, do not include originals of these documents. Provide a certified photocopy. Find out how to certify your documents below.

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Certifying your documents

In order to complete your admission, legal certification (proof that a photocopy is a true copy of the original document) must be completed and is very important. We cannot process your application if the required documents have not been certified. You can certify your documents in several ways.

  1. Bring the original document to AUT and show it to either the Student Information Centre or departmental administration staff. A copy will be made and signed by the staff member as being a true and accurate copy OR
  2. Take the original document and a photocopy of it to a Justice of the Peace, Notary Public, Member of Parliament, a barrister or solicitor, Registrar or Deputy Registrar of the courts.
  3. Ensure the above person states their title, stamps and signs the photocopied document as being a true and accurate copy of the original.
  4. Send the photocopied, stamped and signed documents in with your online application confirmation page if you apply online. If you apply on a paper application form, send the documents in with your application form.

Note: all documents must be certified so that you can be enrolled. Please do not send originals to AUT University.

Name changes

If your name is different from that which is stated on the birth certificate or passport you provide, you must also provide evidence of the legal name change, e.g. a certified copy of a marriage or civil union certificate or statutory declaration.

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Where to send your documents

When you have certified copies of all your documents, send them to the address below or drop them off to an AUT Student Centre. If you have applied online, please include a copy of your online application confirmation page.

We will check the information you have provided and will contact you if we need more information.

Mail document to:

University Admissions Office
Registry Services
AUT University
Private Bag 92006
Auckland 1142

Drop documents off at a Student Centre:

City Campus
Level 2 (ground entry)
WA building
55 Wellesley Street East
Auckland
In person opening hours: Monday - Friday, 8.00am - 5.00pm

North Shore Campus
Ground level
AG building
90 Akoranga Drive
Northcote
North Shore City
In person opening hours: Monday - Friday, 8.00am - 4.30pm

South Campus
MB building
640 Great South Road
Manukau City
In person opening hours: Monday - Friday, 8.30am - 4.30pm

Postal address
AUT University
Private Bag 92006
Auckland 1142

Please note that the Student Centres and Helpline open at the later time of 9.45am every Wednesday on the City Campus and North Shore Campus.

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Last updated: 29 Aug 2013 8:45am

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